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Software Metering

A Key To Reducing IT Costs

In challenging economic times, IT departments are tasked with the responsibility of wringing every shred of excess spending from their budgets.  For many companies, this means a combination of trimming staff, outsourcing work, automating burdensome IT processes, or negotiating better software licensing terms with vendors.

One highly effective—and often overlooked—strategy for reducing IT spending is through the identification and elimination of unused or underutilized software. It is estimated that organizations, on average, overspend on software by 30%—a particularly astonishing figure given the high proportion of overall budget spent on software to begin with. But if one considers the reasons behind the overspending, it’s not really all that surprising: Organizations frequently purchase more software than is used in an effort to take advantage of volume licensing discounts or to ensure their compliance status is never called into question. Additionally, particularly at large companies, there’s often a lack of communication between those who purchase software and those who deploy and manage it. Purchasing departments rarely have the expertise or information to judge whether software investments are, in fact, being effectively utilized; this is typically the responsibility of the IT department. If left unchecked, organizations can wind up paying not only for superfluous licenses, but also for unneeded training, support, and upgrades.

"Software metering,†sometimes also referred to as software or application usage tracking, is a capability that involves collecting and reporting on software usage statistics—a critical component of any software license management initiative.  Ideally, software metering technology reveals exactly which software programs are being used, how frequently, for how long, and by whom. Software metering can also involve restricting or prohibiting the launch of specified applications—often in the case of concurrent licenses—so that the number of licenses used at any given time doesn’t exceed the permitted maximum of users or machines for which licenses were purchased. Application control can also be used to prevent the use of software that poses a risk to productivity, security, or the transmission of sensitive data.

Software metering tools generally require an "agent" to be deployed to each machine for which software usage data is desired. The agent collects data such as application launch time, stop time, idle time, peak usage, and frequency of use. The data is then transmitted via HTTP or HTTPS to a reporting database.

Software metering technology is nothing short of critical for understanding software usage and ensuring that businesses don’t purchase far more licenses than are actually being used. When unused licenses are discovered, several options exist: 1) unused licenses can be reallocated to other users, 2) support and maintenance can be terminated, and/or 3) the licenses can be eliminated altogether upon renewal.

About the Author

Jeff Kelsey is the VP of products and services at Express Metrix, a company specializing in PC inventory and software metering solutions for over 13 years. Express Software Manager, the company's flagship product, is a comprehensive software and hardware asset management solution that delivers robust application metering capabilities, enabling organizations to track and manage software usage across the network, as well as for remote or disconnected PCs. Express Software Manager supports the standard PC computing environment. It also provides metering for Windows Terminal Server and Citrix environments, as well as for applications launched virtually through technologies such as Microsoft SoftGrid® and Citrix AppStream.

More information about Express Metrix can be found at the company's web site: http://www.expressmetrix.com

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